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    AI Helpdesk Agent

    Next-generation customer service automation

    Your helpdesk can perform better

    Helpdesk benefit

    Respond to customer inquiries

    10× faster.

    Helpdesk benefit

    Operate 3× more cost-effectively

    than traditional solutions.

    Helpdesk benefit

    Achieve 93% customer satisfaction

    within just 4 weeks.

    Customer service challenges

    Thousands of inquiries every day

    Thousands of inquiries every day

    Reservation changes, delays, and complaints require immediate action.

    Seasonal overload

    Seasonal overload

    Significant delays during peak periods – customers wait for hours.

    Customer expectations

    Customer expectations

    Instant responses 24/7 – little tolerance for outdated chatbots or slow service.

    Repetitive questions

    Repetitive questions

    They account for 70% of consultants’ workload, driving up operational costs.

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    Result: rising costs and customer frustration during critical periods.

    Why traditional approaches fall short

    Hiring more staff doesn’t guarantee better service

    Hiring more staff doesn’t guarantee better service

    More employees mean higher costs, long training cycles, and inconsistent quality.

    Chatbots lack context understanding

    Chatbots lack context understanding

    They can’t manage complex cases, leading to customer dissatisfaction.

    Call centers remain overloaded and expensive

    Call centers remain overloaded and expensive

    High operational costs and limited scalability during peak times.

    Ticketing systems slow down response processes

    Ticketing systems slow down response processes

    Instead of simplifying work, they introduce additional delays.

    Organizations need a solution that can think, learn, and respond in real time.

    Cognitum’s solution: AI Helpdesk Agent

    01

    Learning

    Learns from actual customer requests such as date changes, cancellations, and complaints.

    02

    Automated procedures (SOPs)

    Creates procedures that accurately follow your operational workflows.

    03

    Integration

    Connects with your systems without interrupting ongoing operations.

    04

    Full process automation

    Completes entire workflows — from inquiry to confirmation — without human involvement.

    How it works — 4 weeks to full automation

    Week 1

    We generate and test your operational procedures.

    Week 3

    Full automation launch.

    1
    2
    3
    4

    We analyze 30–90 days of historical tickets.

    Week 2

    Shadow-mode testing with your team.

    Week 4
    1
    Week 1

    We analyze 30–90 days of historical tickets.

    2
    Week 2

    We generate and test your operational procedures.

    3
    Week 3

    Shadow-mode testing with your team.

    4
    Week 4

    Full automation launch.

    Outcome: 90% of repetitive tickets handled automatically after the first month.

    Example implementation

    Client: Leading logistics operator in Australia

    Before

    • 6 helpdesk employees
    • 60-minute average response time
    • 68% customer satisfaction
    VS

    After implementing Cognitum

    • 1 helpdesk employee
    • 30-second response time
    • 93% customer satisfaction

    Return on investment in 3 months.

    What your business gains

    Tangible business benefits from day one.

    10×
    faster response times
    from hours to seconds
    90%
    first-contact resolution
    issues addressed immediately
    +25
    NPS increase
    higher customer satisfaction
    67%
    cost reduction
    in customer service operations

    The system improves continuously with every customer interaction.

    Omnichannel platform

    One system for all communication channels — eliminating no-reply experiences.

    Voice & Phone

    Voice & Phone

    voice calls and IVR with speech recognition


    Email

    Email

    automated mailbox management

    Chat

    Chat

    web and mobile applications

    SMS/MMS

    SMS/MMS

    text and multimedia messaging

    Social Media

    Social Media

    inquiries from social platforms

    Web & Mobile

    Web & Mobile

    full integration with customer portals and apps

    Empathetic and secure AI

    Technology that understands emotions and consistently follows approved procedures.

    01

    Emotion recognition

    Identifies customer sentiment such as frustration, concern, or satisfaction.

    02

    Adaptive communication

    Adjusts tone and pace based on the customer’s emotional state.

    03

    Controlled, compliant operation

    Always operates within approved SOPs — no unapproved actions.

    04

    Full audit trail

    Zero Trust architecture with complete activity logging.

    Enterprise-grade safety and reliability.

    What our platform delivers

    LEARNING

    LEARNING

    Builds procedures using historical customer requests and company data.

    CREATION

    CREATION

    Develops automated SOPs aligned with your operational standards.

    INTEGRATION

    INTEGRATION

    Connects with existing systems — CRM, ERP, ticketing, and others.

    EXECUTION

    EXECUTION

    Carries out full workflows, not just chat conversations.

    Three pillars of security

    AI you can trust in the enterprise environment

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    01

    SOP enforcement

    AI strictly follows your validated procedures.

    02

    API restrictions

    Access is limited to permissions you approve — identical to human agents.

    03

    Security isolation

    Reliable sandbox environment with complete auditing.

    Why Cognitum?

    Your technology partner in process automation

    15+ years of experience

    in AI and automation. Projects for Fortune 100 companies and industry leaders.

    • Nokia
    • Airbus
    • Hilti
    • Unilever
    • Roche
    15+ years of experience

    Advanced technology

    Utilising  NLP, RAG and the best language models (LLMs) available.

    A proven team of experts, including contributors of the Bielik large language model.

    Continuous evolution of technology for your competitive advantage.

    Advanced technology

    Seamless integrations

    With existing systems without interruptions. Plug-and-play for your infrastructure.

    Compatibility with hundreds of business tools.

    Seamless integrations

    Full support

    Implementation and post-launch support. A dedicated team throughout the entire duration of the cooperation.

    Training and process optimisation.

    Full support

    Your path to transformation

    From initial contact to full automation

    1

    Consultation & analysis

    Understanding processes and identifying automation opportunities.

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    2

    Solution design

    Tailoring the platform to your needs — procedures and integrations.

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    3

    Implementation & testing

    4-week setup with shadow-mode testing.

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    4

    Continuous optimization

    Ongoing improvements and expansion into new areas.

    Ready to move forward?

    Contact us

    Discover how an AI Helpdesk Agent can revolutionize your customer service.
 Schedule a free consultation with our experts. We’ll show you how to save time and money.

    Your certified partner!

    Empower your projects with Cognitum, backed by the assurance of our ISO 27001 and ISO 9001 certifications, symbolizing elite data security and quality standards.